THE ASEAN SECRETARIAT VACANCY

THE ASEAN SECRETARIAT
INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS
WITH PERMANENT RESIDENT STATUS IN INDONESIA
TO APPLY FOR THE FOLLOWING VACANCY
TECHNICAL ASSISTANT
EXECUTIVE SUPPORT DIVISION
OFFICE OF THE SECRETARY-GENERAL


Background:
The Association of Southeast Asian Nations (ASEAN) Secretariat is the nerve centre of ASEAN, a
regional inter-governmental organisation founded in 1967, to promote peace and stability,
sustained economic growth, shared prosperity and social progress. It comprises the ten
countries of Southeast Asia.
The entry into force of the ASEAN Charter on 15 December 2008 had provided new impetus to
ASEAN’s integration efforts by establishing a legal and institutional framework required to
achieve the ASEAN Community by 2015. This includes the newly approved organisational
structure of the ASEAN Secretariat that is aligned to the requirements of the Charter and the
three Blueprints of the ASEAN Political-Security Community (APSC), the ASEAN Economic
Community (AEC), and the ASEAN Socio-Cultural Community (ASCC). The ASEAN Secretariat is
therefore well positioned to provide the necessary functions required to effectively support the
community building process under the Charter and the Blueprints.
Currently ASEC is looking for qualified and suitable candidate to fill the position of Technical
Assistant in the Executive Support Division, under the Office of the Secretary-General. This
Division provides analytical and administrative support to Secretary-General and Executive
Committee Meeting and undertake a range of activities in relation to strengthening networks
within and outside ASEAN, as well as public outreach activities.
Duties and Responsibilities:
1. Provide administration and programme support to the Senior Officer, particularly in
relation to administration, research, public outreach and engagement activities;
2. Assist with the preparation of memoranda, research briefs, talking points, meeting
reports;
3. Assist in the development of administrative processes within the Division;
4. Maintain relationships with divisions in ASEC, and external partners;
5. Assist with the coordination of meetings, events and initiatives;
6. Maintain records and ensure appropriate levels of access and confidentiality;
7. Provide support to other team members on administrative policies and procedures as
appropriate.
Requirements:
• Bachelors degree in political science, international relations, business, public policy, social
science or other related fields from a reputable university;
• Minimum two (2) years of work experience in a related field;
• Demonstrated ability to plan and organise tasks and work flows
• Ability to work under pressure and adhere to deadlines;
• Good oral and written communication skill;
• Strong interpersonal skills;
• Cross-cultural sensitivity;
• Demonstrated ability to develop and maintain sound working relationships with
stakeholders;
• Demonstrated commitment to working as part of a team;
• Sound command of English, written and spoken.
General qualifications:
Computer literacy and proficiency in the use of Microsoft Office tools; ability to multi-task, work
long and irregular hours, and perform tasks outside the usual job scope; ability to function
effectively, independently and as part of a team; and a willingness to travel frequently on short
notice.
Remuneration and Benefits:
Successful candidate will be offered the post with a probation period of six months and
monthly salary commensurate with his/her personal qualifications starting from IDR 3,500,000.
There are other applicable benefits which include monthly transportation allowance, outpatient
medical reimbursement, hospitalisation insurance, and an annual bonus of a month’s basic
salary. Upon completion of the probationary period, the candidate will be confirmed on an
initial up to three-year contract, inclusive of the six-month probationary period.


How to apply:
Send your application to hr-asean@asean.org highlighting your suitability and potential
contribution to the position together with a detailed CV, including a recent passport-sized
photograph and certified true copies of educational certificates obtained, and completed
Employment Application Form, which can be downloaded at www.asean.org/opportunities.
Please indicate on the subject heading: Application for TA Executive Support.
Application papers should reach the ASEAN Secretariat by 24 January 2011.
The Selection Committee’s decision is final and only short-listed candidates will be notified.