Financial Assistant

Closing Date: Thursday, 26 May 2011

Key accountabilities

Reporting to the Financial Officer and the Head of Administration, the applicant will perform the following tasks:

- Processing documents such as invoices and employee reimbursements;
- Calculating rates for reimbursements, per diems and similar expenditures;
- Verifying items billed against items ordered and received and reconciling differences through follow-up with the vendors and/or other employees;
- Preparation of forms and calculation of VAT reimbursement;
- Preparation of forms for insurance companies;
- Maintaining, updating and/or retrieving financial accounting records as instructed by the Financial Officer;
- Disbursing funds electronically or through petty cash in accordance with specific instructions;
- Providing general financial administrative support to the Financial Officer (for example drafting financial circular letters, preparing financial information for possible new Member States);
- Providing general assistance during the international meetings held by the Conference twice or three times a year.

Qualifications and experience

The successful applicant will have professional experience in the field of financial administration (at least 2 years) - preferably within an international working environment - and excellent computer skills (Excel, Microsoft office). He/she will have good organisational skills and will be used to handling confidential issues. Eligible candidates will be able to work independently in a high-pressure environment. The Financial Assistant will be under an obligation of confidentiality. At the beginning of the appointment, he/she will sign a declaration to that effect.

Eligible candidates will be fluent in English and will have an excellent knowledge of Dutch. A working knowledge of French is an asset.

The Hague Conference offers an attractive, tax-free salary (Co-ordinated Organisations scales) and benefits, depending on the level of experience and skills.

Type of appointment and duration

Six-month probationary period with the possibility of an eventual fixed-term or indefinite contract.

Applications in writing, with CV and at least two references to be sent by e-mail before 27 May 2011 to secretariat@hcch.net, att: Karin Himpens, Financial Officer.